What is G Suite for Education? | What You Need to Know!
(and a FREE Google Doc!)
If you are new to Google, or if you want to become a Google Certified Educator or Trainer, you should learn the basics of G Suite for Education. (It will be on the Level 1 exam.) What is it? What does it include? How does it help teachers and students?
First of all, if you haven’t heard the new lingo, Google Apps for Education is now G Suite for Education. We’ve all had to adjust and get used to the way the new program rolls off the tongue. With a new name, Google has helped further define its products and purpose. Want to know the difference between an education account and your personal? Keep reading…
Below is an explanation of the G Suite for Education program for teachers.
Get This Information in a Google Doc
I’ve created a Google Doc with the entirety of this blog post. Feel free share with your colleagues. CLICK HERE to make a copy of: What is G Suite for Education?
What is G Suite for Education?
G Suite for Education is a suite of tools that can help you increase opportunities for critical thinking, communication, collaboration, and creativity, all while supporting the learning objectives that you have for your students.
Requirements for G Suite for Education
G Suite for Education provides G Suite Business features for free to nonprofit K–12 and higher education institutions in the U.S. and other countries. To qualify for G Suite for Education, your organization must be one of the following:
- K-12 or higher educational institution, nonprofit, accredited by a generally accepted accreditation body, OR
- For non-U.S. countries, educational institution accredited by a generally accepted accreditation body.
G Suite for Education tools are:
- and secure.
These tools are already used by millions of students in schools around the world. Of course, free is great, but the best thing is that these tools are relevant to students, easy to use, and open doors to many new ways to learn.
- 24/7 Access
- One Login for EVERYTHING!
- Use on Any Device/Cross Platform
What Applications are Included in the Core Services?
The G Suite core services are the meat and potatoes of the suite, and you will find these are probably where you spend the bulk of your time. Each one of these can be managed and enabled/disabled through the admin console. (Ex: Some schools choose to use a different email program and will disable Gmail for their users.) The core services include:
Google Classroom: is a free application designed to help students and teachers communicate, collaborate, organize and manage assignments, grade and give feedback, go paperless, and much more! Note: (For information about getting started with Google Classroom, check out my Teacher’s Guide to Google Classroom, and all of the Google Classroom resources on Shake Up Learning.)
Gmail: Gmail is a free, web-based email platform that offers SPAM protection and is completely ad-free in G Suite for Education accounts.
Google Drive: Google Drive allows you to store your files securely and access them from any device, as well as create, open and edit your files. You have UNLIMITED storage space with G Suite for Education.
Google Calendar: Google Calendar is a free, web-based calendar platform that is completely ad-free in G Suite for Education accounts.
Google Vault: Google Vault lets you retain, hold, search, and export your organization’s mail and chat messages. You can also search and export your organization’s files in Google Drive. (Free for G Suite for Education)
Google Docs: Google Docs is a free, web-based word processing tool that allows you to create and edit documents online and collaborate in real-time.
Google Sheets: Google Sheets is a free, web-based spreadsheet tool that allows you to create and edit spreadsheets online and collaborate in real-time. It is great for data analysis and organization.
Google Forms: Google Forms is a free, web-based form tool that allows you to create forms, surveys, and quizzes that collect response information in real-time.
Google Slides: Google Slides is a free, web-based presentation tool that allows you to create and edit presentations online.
Google Sites: Google Sites is a free and easy way to create and share websites and web pages. (Please note: The NEW Google Sites is tested on the Google Certified Educator Level 1 and Level 2 exams.)
Google Hangouts: Google Hangouts is a free communication and collaboration tool for text chats, video calls, and screen sharing.
Where Are the “Other” Apps?
There are many other applications and tools available through G Suite. The ones listed above just happen to be the “Core Services.” Other applications can be accessed, managed, and enabled/disabled through the admin console. The list of other applications, or what they call “additional services,” products, extensions, add-ons, can really go on forever, but include some of our favorites like Google Chrome, Blogger, Google My Maps, Google Groups, Google Voice, Google+, etc.
How is This Different From Your Personal Gmail/Google Account?
Has your school gone Google yet? If not, you may be wondering, “What’s the difference between using a personal account and a G Suite for Education account?” A LOT!!! (Here’s a full comparison.) First of all, I do not recommend using personal Google accounts in a K-12 setting. The creation and control of student accounts are crucial to organization and classroom success. Google Classroom is really what pulls it all together and gives teachers a way to manage assignments and improve class communication and collaboration. And third, G Suite for Edu offers UNLIMITED storage space! Hooray!
Why Do You Need to Know All This?
For one, if you plan on taking the Google Certified Educator Level 1 exam, you will be asked questions about G Suite for Education. Maybe you don’t feel you need to know this, but it is helpful for teachers to better understand administrative decision-making and to know what to request when it comes to G Suite. Sometimes certain applications are not enabled because no one has asked to use it. Other times, certain applications are disabled because they require users to be 13+.
Yes! G Suite Tools Can Be Enabled for Specific User Groups
Don’t let IT drive curriculum and instruction! There are applications that do fall under the COPPA 13+ rule, or there may be other reasons that applications have not been enabled for you and your students. The idea that a G Suite application is all or nothing, meaning everyone has it–or everyone doesn’t, is simply not true. G Suite allows us to control access by user groups. Schools may want teachers and secondary students to have access to Gmail, but not give Gmail access to K-5, and that is possible through user groups. Let’s remember to use these tools for the betterment of our students and to increase learning and engagement.
G Suite for Education Support
- Google for Education Support Center: support.google.com/edu
- Product Forum: productforums.google.com
- 24/7 Email and Phone Support: gsuite.google.com/support
Do you feel overwhelmed by the task? I have the e-course you have been waiting for! Consider this your online, self-paced, Google Certified Educator Boot Camp! I have taken the content, concepts, and skills needed to pass the Google Certified Educator exams and created a video-based course that includes EVERYTHING you need to know, including:
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- Lesson Checks
- Testing Tips
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Looking for Level 2? CLICK HERE to join the Level 2 Waitlist.
Looking for more Google Certification resources?
I am always working on new and FREE Google Certification resources. See more below or visit the Google Certifications resource page.
All Google Certifications
- The Complete Guide to Google Certifications (FREE E-BOOK)
- How to Get Google Certified (Video Walkthrough)
Google Certified Educator Resources
- 10 Reasons to Become a Google Certified Educator
- How to Become a Google Certified Educator (video walk-through)
- Google Certified Educator Boot Camp – ONLINE!
- The Google Certified Educator Capacity Matrix (Level 1)
- What is G Suite for Education? What You Need to Know!
- How to Pass the Google Certified Educator Exams (12 Tips!)
- The Google Certified Educator Academies
Google Certified Trainer Resources
- FREE Webinar: How to Become a Google Certified Trainer
- Top 10 Reasons to Become a Google Trainer VIP
- Everything You Wanted to Know About the Google Certified Trainer Application
- So You Want to Be a Google Certified Trainer?
- 6 Steps to Google Certified Trainer (Video Walkthrough)
- 6 Steps to Google Certified Trainer [infographic]
- BecomeAGoogleTrainer.com (Online Courses)
- How to Become a Google Certified Trainer (FREE eBook Download)
- Google Certified Trainer FAQ
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The Google Certified Educator (Level 1) Capacity Matrix
Download this FREE Google Certified Educator Level 1 Capacity Matrix to learn the skills needed to pass the Level 1 exam. There are 9 pages, and tons of links back to tutorials to help you!